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Assistant Property Manager

Full Time
Real Estate Field
  • Property Management
Postal Code
United States

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Primary Responsibilities

  • Supervises the activities of the Tenant Services Coordinator (TSC)
  • Assists the Property Managers in activities and tasks to a assure that the properties are maintained and operated at a level that A) causes Tenants to be highly satisfied and inclined to want to continue as Tenants beyond Lease expiration; B) causes potential Tenants to be positively impressed; and C) adds to the good reputation of the property and its Owners.
  • Prepares communications to Tenants, e.g. – Substantial Completion Letters and notifications related to maintenance, testing, etc.
  • Uses Building Engines to monitor key tasks and assures that all Property Management reports are completed accurately and in a timely manner
  • Obtains building signage after approval by ownership 
  • Monitors the Preventive Maintenance schedule
  • Assists Property Managers with the preparation of annual budgets
  • Assists Property Managers in the preparation of Annual Service Contracts, purchase orders, monitors renewal dates and saves the Contracts on Smart Cabinet
  • Maintain workbooks on all properties with regards to service agreements and purchase orders
  • Works with TSC/Building Compliance Manager to organize shared drive
  • Works with TSC to maintain a master list of all utility meter numbers and account numbers.
  • Works with TSC to transfer utility accounts when Tenants move in and out and when new properties are acquired
  • Maintains equipment inventory list
  • Assists PM & Leasing with the renting process, space showings etc as needed
  • Conducts building inspections as delegated by PMs
  • Coordinates tenant meetings
  • Produces monthly financial variance reporting on assigned properties
  • Works with PMs on arrears collection. Will act as the starting point for all collection notices internally and work with outside attorneys on non-payment actions
  • Carries out other duties as needed or as directed by management.

Job Functions

  • Development
  • Facilities Management
  • Property Management

Job Sectors

  • Healthcare
  • Office
  • Retail


5+ to 7 years

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