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Construction Contracts Administrator

Salary
Competitive
Employment
Full Time
Work Place
Office
Real Estate Field
Location
Atlanta
 GA
Postal Code
30342
Country
United States

This job is no longer active.

Description


Provide support to ensure the day-to-day success of the VP - Construction, Construction Department, EVP/Head of Development, and the Development Department.

 


JOB REQUIREMENTS: 

    • At least 5 years’ experience preferred in delivering Executive level support in real estate or construction and/or providing construction administration support.
    • Must be proficient in using word processing, spreadsheet, presentation graphics, electronic mail, calendar, web browser, and contact management applications.
    • Must excel in supporting Executive level written and phone communications, including all confidential communications.
    • Must be proficient in business procedures including use and operation of office equipment, filing, and retrieval systems for business documents.
    • Must have strong interpersonal skills, as well as the ability to interact with all levels of employees and vendors using poise, tact and diplomacy in sensitive and confidential situations.
    • Must have a strong work ethic, a high energy level, and be proactive and detail oriented. The ability to manage time effectively and prioritize tasks is required.
    • Must display strong Executive support, problem solving and analytical skills to gather and summarize data for reports, find solutions to administrative problems and prioritize work.
    • A bachelor’s degree is preferred with emphasis on business, real estate, construction, and/or computer related courses. Alternatively, equivalent knowledge gained through experience.
    • Physical requirements involved sitting to perform general office work at computer, and mobility between departments or office area to facilitate work.
    •  No routine travel is required for this position.  Local area travel may be required.

 

 

JOB RESPONSIBILITIES:

1)  Support the Construction Department/Contract Administration/Executive Support (70% of Time):

  • Maintain electronic and hard copies of project files and logs.
  • Review contracts for compliance, including pay requests and closeout documents, and follow-up with vendors to obtain necessary documents.
  • Track and monitor projects and record updates.
  • Prepare Invitations to Bid / Request for Proposals, Bid Summary, Contracts, Contract Amendments, and written project correspondence.
  • Route invoices for approvals and payments using accounts payable system.
  • Arrange travel and submit expense reports for team members.
  • Assure adherence to corporate information management policies.
  • Schedule and organize activities such as meetings, travel and conferences.
  • Prepare record keeping including invoice payment, check requests, expense reports and corporate credit card expense documents.
  • Prepare documents for execution and distribution after execution.

2)  Provide general administrative support to the Real Estate Operations Departments, including Asset Management, Lease Administration, and Property Management (25% of Time).

3)  Support other departments as needed, including Marketing and Accounting (5% of Time).

 

EOE/MFDV 

Job Function


 

Job Sector


 

Experience


5+ to 7 years


This job is no longer active.

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