Occupancy/Space Planner

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Currently, we are seeking an Occupancy Planner to join our team in South San Fran.

The positions goal is to manage the supply, capacity and demand of Client’s portfolio of space in a specific, geographic region.

Deliverable Role/Responsibility:

Within the geography, can answer:  how much space is currently available, what are the workplace conditions, and what are bottom-up seat count projections by group?  Specifically, the responsibilities include:

• Provides a single point of contact for geography-related planning questions;
• Reports the bottoms-up seat count projections by business unit for a rolling, three-year planning horizon and works with Sr. Occupancy Planner(s) to reconcile discrepancies with tops-down projections; (PFF = Population Forecast Form)
• Tracks and reports projected versus actual seat counts;
• Provides geographic stacking diagrams by location, by building and by floor;
• Reports the current supply and capacity, and forecasts inventory changes for a rolling three-year timeframe;
• Maintains and secures business units’ agreement to geographic stacking plans;
• Develops preliminary program requirements for each department (by building, if necessary);
• Develops migration plans and sequencing of group-level moves / relocations;
• Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed;
• Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy;
• Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
• Recommends and enforces space policies/standards, procedures and protocols;
• Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports.

• Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment).  Present Audit Data to Senior OP & Leadership.

• Implement/Sell the Mobility Program, including conducting Dark Space Studies, Work style Surveys, iPlan recommendations.
• Measure, Monitor and report cost saving and value added contributions
• Assist in developing site-specific Planning Strategies with Senior Leadership.

In addition to providing the information listed above, the management responsibilities of this role include:

• Compile Quarterly Report Data
• Field Verify Occupancy Planning Data
• Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
• Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.

• Assists in Issuing the Quarterly Report: The quarterly report includes:  headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
• Facilitates and/or resolves issues identified in the weekly planning meeting;
• Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves;
• Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members; and
• Provides performance review input for planning assistants and CAD administrators.

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

• Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies;
• Sr. Occupancy Planner(s) to review and resolve geography-specific forecasts, needs, concerns, and issues;
• Planning assistants and CAD administrators to ensure accuracy of planning database information; and
• Planning assistants and CAD administrators to review and resolve campus/building-specific forecasts, needs, concerns, and issues;
• Project Management / Facility Management to review stacking strategies, and to provide workload forecast related to project moves that are planned to occur based on stacking plans / strategy.
• Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts

• Bachelor's degree in architecture, construction management, design or related field with a minimum of three to five years or experience in a corporate environment.