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Commercial Leasing Assistant

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
Austin
 TX
Postal Code
78746
Country
United States

This job is no longer active.

Description


HPI Real Estate and Investments is a full-service real estate company serving Austin, San Antonio, Dallas and the surrounding Central Texas areas. The Leasing Assistant- Industrial is an essential role at HPI. This role supports the Industrial Leasing Team in delivering high end leasing services to the Industrial property industry in Austin through administrative support, due diligence, and responsiveness to clients.

 

II. Priority functions / Responsibilities

• Draft proposal documents and send to potential tenant on behalf of leasing agents

• Maintain on going communication with portfolio owners/asset managers through potential tenant reports, created by data collected from internal reports, conference calls, and CRM

• Review and establish a high-quality leasing process, tracking the acquisition of new clients through the final lease and construction process

• Create and maintain detailed real estate leases and documents requiring high levels of accuracy including, abstracts, proposals, etc.

• Create Invoice transactions, update commission tracking spreadsheet and associated reports

• Conduct Due diligence for appraisal, refinancing, or sale of property and lender reporting

• Reassignment of leases to document change in legal entity and subleasing

• Daily maintenance (update/correct) CRM databases

• Process expense reports for team

• Process legal bills

• Provide informational assistance by directing telephone traffic and greeting clients

• Schedule appointments and coordinate travel arrangements

• Provide cross-functional backup to support staff and front desk phones coverage in a limited rotation

• As needed: Work with marketing on maintaining availability listing of vacant spaces including rates, creating marketing packages for the owners for stacking site plans.

• As needed: Contribute to Narrative reports

 

Knowledge, Skills, and Abilities Required:

• Minimum HS Diploma required, Some College/College Degree or comparable work experience preferred

• 7 + years of experience in an administrative assistant/support type role required

• 3 years in commercial real estate or property management related experience strongly desired

• Strong administrative, organization skills, and ability to prioritize work and attention to detail

• Strong written and verbal communication skills

• Basic understanding of accounting

• Professional and ability to keep information confidential

• Technical/Special Skills: Familiarity with computer software programs such as Microsoft Office products (Word, Excel, PowerPoint, Publisher) required

• Prior experience working with commercial leasing database systems

 

 

Job Sector


 

Experience


2+ to 5 years


This job is no longer active.

Brokerage, Sales / Leasing Industrial Austin Full Time TX Administration, Leasing, Due Diligence Commercial Leasing Assistant other