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Business Ops Coordinator (Contract Specialist)

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
Prineville
 OR
Postal Code
97754
Country
United States

This job is no longer active.

Description


JOB SUMMARY
  
Working under direct CBRE supervision, provides routine day-to-day business operations support to the client Facility Support team including Safety (EHS), Work Ordre Management (IFOS) and Process Coordinator (ProCo) functions.  Support to include maintaining records, scheduling meetings and updating action items and trackers and other similar duties.


ESSENTIAL DUTIES AND RESPONSIBILITIES
  

Common Coordinator scope

Develop charts or slides to support communication of key metrics or messaging. Input to be provided by FacOps coordinators.

Review operational records such as LOTO and EDG run logs, etc for completeness.

Support site wide operational needs, such as site safety committee meetings.

Distribute FacOps messaging, such as road closures to support construction activities or messaging to support building expansion.

Support FSM in wiki page maintenance.

Schedule coordinator-related training and maintain training log for new employees.

 

EHS scope

Coordinate vendor orientation-attendance, company registration and annual renewal.

Coordinate vendor completion of EHS compliance questionnaire.

Coordinate site walks for FacOps team including taking action items.

Coordinate inspection record retention.

Coordinate statutory compliance inspection visits, including scheduling visits in advance, ensuring 3rd party vendor attendance and maintaining tracker for issues / observations. 

 

IFOS scope

Attach records to CMMS work orders to document completed PMs and CMs. Vendor to deliver documents to FacOps. FacOps to review and approve documents and provide to coordinator.

Insert MIP links to update PMs.

Audit asset tags vs SERF.

Coordinate extraction of warranty work orders from IFOS to distribution to ICM-track closure metrics of warranty items.

Financial asset auditing

Assist in ordering Facebook parts as authorized.

ProCo scope

Update MOP tracker for construction / retrofit work.

Maintain FacOps assessment action items and observations tracker.

Maintain PIAG and drills program tracker.

Maintain FIR action item tracker.

Schedule PQS training and checkouts.

Copy MIP links to MIP tracker.

Assist in procedure processing and tracking

Supporting transition of construction turnover documents, on-going upload of drawings to e-builder.



SUPERVISORY RESPONSIBILITIES
  

No formal supervisory responsibilities in this position.

 

QUALIFICATIONS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION and EXPERIENCE
  

High school diploma or general education degree (GED) with a minimum of two years of related experience and/or training.


CERTIFICATES and/or LICENSES
  


None



COMMUNICATION SKILLS
  


Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.


FINANCIAL KNOWLEDGE
  


Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.


REASONING ABILITY
  


Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.


OTHER SKILLS and ABILITIES
  


Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.

Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track).


SCOPE OF RESPONSIBILITY
  


Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Equal Opportunity and Affirmative Action Employer Women/Minorities/Persons with Disabilities/US Veterans

Job Function


Not specified

 
 

Experience


N/A


This job is no longer active.

General Management / C-Suite Alternative Investments Prineville Full Time OR Business Ops Coordinator (Contract Specialist) other