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Legal Assistant

Salary
<$75,000
Employment
Full Time
Real Estate Field
  • Legal / Transactions
Location
Paramus
 NJ
Postal Code
07652
Country
United States

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Description


General Purpose of Job/Summary:

 

The successful candidate will work with members of legal department to perform various administrative duties; prioritize work to ensure all work is completed on a timely basis; good communication skills and the ability to work with various departments as well as the legal department.

 

Essential Duties and Responsibilities:

 

  • Prepare and assist in the preparation of real estate related transactional documents, memos and correspondence;
  • Code and process invoices for payment;
  • Process documents for electronic archiving;
  • Prepare and process expense reports;
  • Oversee, populate/update and distribute legal status report;
  • Verify document execution protocols are followed and satisfied.
  • Track document execution and distribution;
  • Distribution of incoming correspondence and legal notice; follow-up as necessary;
  • Answer and assist with telephone and email inquiries from internal staff and external parties;
  • Maintain calendars and coordinate meetings and presentations; and ;
  •  General administrative functions.


    Required

    • Five (5) years’ experience at a law firm or in a corporate legal department
    • Microsoft Office Suite proficiency;
    • Knowledge of Adobe;
    • Ability to communicate professionally, both verbally and via email;
    • Strong writing and proofreading skills;
    • Analytical and organizational skills; and
    • Ability to prioritize and multi-task in a fast paced environment.

     

    Preferred

    • Experience in the real estate department of a law firm or corporate legal department
    • Knowledge of document production and document management software;
    • Ability to identify and categorize legal documents;
    • Understanding of legal terminology.
    • Notary 

 

Job Functions


  • Administration
  • Legal
 

Job Sector


Not specified

 

Experience


5+ to 7 years


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