The Sr. Real Estate Administrator performs lease administration, analysis and evaluation of Real Estate leases and Investment Real Estate properties as related to revenue and expenditure performance. Extracts financials through use of Enterprise Accounting System (EAS), Work Order/CPPM system and property management software (Harbor Flex – Apex). Actively works with finance team to research variances and discrepancies; composes explanations for AVP Business Services. Approves invoices and prepares monthly rent allocation reports for payment of rents. Coordinates work product and provides support/analysis for special projects, as requested.
Responsible for overseeing and tracking all of the real estate leases in the portfolio. Review all financial transactions, such as rents, commissions, tenant improvement allowances, renewals, taxes and property expenses. Abstract all lease information into property management software (Lease Harbor – Apex) and file documentation appropriately. Track expiration dates, certificates of insurance, commencement exhibits, security deposit/LOC and operating expense information. Assist in preparation of Tenant Estoppel Certificates and SNDA agreements. Review and audit year end CAM reconciliations from landlords for accuracy according to lease language. Calculate estimated retail tenant share of real estate taxes and perform year end reconciliation of actual expense. Interface with OGC for review of all contracts. Serve as liaison between Landlord and Tenant with regard to each party’s compliance with all provisions of the lease. Track accounts receivable and follow up to ensure rent and other income are collected in a timely fashion. Prepare rent allocation reports and distributes them to Accounts Payable for execution.
Participates in annual budget process for Real Estate and Investment Real Estate. Assists in preparation of budgets, forecasts and detailed analysis. Responsible for extracting financials from Enterprise Accounting System (EAS), property management software (Harbor Flex – Apex) and budgeting tool to aid in preparation of reports. May be asked to provide analytical support for acquisitions, dispositions and other related real estate transactions, as necessary.
Coordinates annual appraisal/valuation process for the Investment Real Estate portfolio. Works with appraisal firms, third party property managers and accounting to determine annual appraised values for investment properties and ground leases.
Enhances professional knowledge and skills through attendance of seminars/workshops. Contributes to the goals and objectives of Business and Auxiliary Services as a whole. Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Min Qualification: Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
- Financial Analysis
5+ to 7 years
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